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Discussion: Cancellation of Tournaments due to weather

Posted Discussion
March 24, 2023
Bill vail
Men's 65
2 posts
Cancellation of Tournaments due to weather
I understand the reluctance for SSUSA to not arbitrarily cancel a tournament based on a "forecast." However, the conditions projected for Session #2 were predicted to be very wet.
The forecast for the Session, was rain the afternoon before the start and on ALL the days of the tournament (except Thursday 50%). True to forecasts, that's exactly what happened. The fields would not have been safe to play on for several days, even when the rain stopped (even a little more rain on Thursday postponed the start of Session #3). The expenditures incurred by the teams who traveled to Session #2, could have been averted if the decision to cancel was made sooner. Any team who canceled on their own, and forfeited the entry fee, should not be penalized making a logical decision which benefitted their team. Money saved by a single team: Minimum 2- nights hotel ($125-$175 per night), gas/airfare ($150-$350 each), food (BLD for two days ($65 a day, if you eat cheap). Net cost $530 driving $730 flying (and I didn't even put in the rental car fees). Total for a 12-person team $6360-$8760. I believe that's a significant amount for SSUSA to have a better "weather related" cancellation strategy, instead of, "SSUSA does not cancel tournaments based on weather forecasts."

Teams should also not forfeit their entry fee for "late withdrawal," especially since the Session was eventually canceled. If the tournament went on as planned, then no refund.

SSUSA does a great job putting on all the events. It's a tough job, but the impact on the Team/players needs to be in the conversation. We ALL want to play, however, we would ALL support SSUSAs decision to cancel a tournament after careful consideration from weather forecasts, city Parks & Rec division and team coaches.
March 24, 2023
Rob64
Men's 50
189 posts
If anybody has a jump of the bridge into the water contest and there's no water I think I'd live with losing my entry fee over the rest of the fees and call it a day! I don't need them to make that call for me!

March 25, 2023
Brock
Men's 80
84 posts
I can agree with both messages but in this case, SSUSA needs to do the right thing and reimburse all teams who cancelled because the weather forecast was accurate or teams that decided to show up anyway. Session 2 was cancelled due to weather and the right answer is to reimburse all teams.

Our team waited until Sunday night before deciding to cancel. It was already raining in St. George and the forecast indicated rain thru Thursday. I advised Dave D we had decided to cancel Monday morning.

Terry, you and your staff need to look at this and do the right thing for your customers. Like I told you when the debate was gouing on about the five game guarantee or four, I realized your expenses were going up but you needed to realize that travel expenses for teams were also going up.

We can live with forfeiting our entry fee but based on all of the facts in this situation, The right thing to do is to reimburse all their entry =fees for Session 2.

Thanks for listening...Greg Broeckelman
March 25, 2023
Gavin5
Men's 70
30 posts
For those of you advocating refunds for acts of God (e.g.rain-outs), consider this. Expect higher entry fees across the board to cover that contingency.
March 25, 2023
Brock
Men's 80
84 posts
They have already done that. As an example, I'll use the Rocky Mountain Championships. They raised the fee $100 and reduced the game guarantee to four. When after a majority vote to go back to five, they raised the fee another $75. The two increases came to 31.2% increase.

Inflation is less than 10%. My guess is that most TOC tournaments have similar increases. At some point we, their customers, are going to say enough is enough.
March 25, 2023
sdc
34 posts
Clearly there is no winner on either side. Because of expenses every team that went lost money and Im sure SSUSA did also. Our team was one of the 11 teams that opted out. We did our homework on the weather forecast and it all came out the same not good. A friend of the team that lives in St George said no way would we play. I think the failure here was neither side took the weather forecast seriously. Yea well lose our entry fee but the way the weather has been lately we will be more aware. Because of the expenses of traveling is first priority the weather forecast seems to be put on the back burner
March 25, 2023
Perl
211 posts
Surprised nobody has mentioned the joke of a tournament in Nashville. The10 day forecast called for freezing weather and it was exactly right. They moved our 8am Saturday game to 11am and moved us 30 miles to another complex. We showed up for our 11am game and were advised wed play at 2pm. We were told wed play two 40 minute or 5 inning games whichever came first. Showed up Sunday to play 2 out of 3, it was 30 degrees and the fields were in horrible condition. Both the 65M and 70M finalist teams chose not to play because of the conditions. Since this is one of the only Vegas Qualifiers in our area we needed to play this event in order to qualify. Tournament was just a disaster.
March 26, 2023
Rob64
Men's 50
189 posts
Peri just curious by winning the tournament in Nashville you qualify for Vegas to do what?
March 26, 2023
Rob64
Men's 50
189 posts
Is that the only SSUSA tournament you play in?


March 26, 2023
Perl
211 posts
Rob64

Winning Nashville qualifies us to play in the World Championship in Vegas.
We have one, possibly two more SSUSA Tournaments on our schedule. SSUSA doesnt have many tournaments where our players are from ( NW Florida, Alabama and Georgia ). Playing Vegas is a big deal for us.
March 26, 2023
Dbax
Men's 65
2080 posts
Correct me if Im wrong, but you dont need to win to qualify.
March 26, 2023
IDon'tKnow 3rdBase
Men's 65
27 posts
Dbax is correct. You only need to attend a qualifier to play at the Worlds. Winning is irrelevant for Worlds. Winning the tournament gives your the team the option to play in next year's TOC.
March 27, 2023
Nancy Allen
Men's 55
1434 posts
IDon'tKnow3rdBase, the tournament that they mentioned does not show as a TOC event. TOC will be in front of the tournament name in the list above if is one.
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